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There is a vital need within all education institutes to increase communication with Alumni and provide further opportunities for them, this is where Business Mechanix come in! Business Mechanix have created an Alumni Portal Solution that enables institutes to connect with Alumni and share their success. It provides a platform that will enhance communication with Alumni by sending them regular updates regarding job boards, bequesting information, events, new courses and other important information all wrapped up into one!

 The great thing about the Business Mechanix Alumni Portal is, it can be customised, it allows graduates to easily reconnect to their institute of study, and it enables institutes and other alumni to keep in touch with other alumni. It is also connected up to social media sites such as Facebook, LinkedIn and Twitter. It uses Microsoft Dynamics CRM and its customer portal and is based on Microsoft Azure. We have also incorporated our B-Agile implementation methodology which enables us to ensure the solution is implemented effectively.

Business Mechanix Services

  • Develop a strategy that enables institutes to create a better community for their alumni
  •  Implement the alumni status Portal
  • Integrate with other cloud solutions or with on-premise solutions
  • Integrate with student management systems like Artena and Arion
  • Customise the alumni status portal to meet the institutes needs
  • Project manage the alumni status portal project
  • Train staff on how to use the new solution
  • Provide ongoing support and maintenance for your alumni portal

Our Experience

Business Mechanix are one of the only companies to have worked with over 86% of Universities, W?nanga’s and Polytechnics as well as a number of PTE’s. We have been working in the educational sector for more than 10 years and have gained not only experience that is second to none but also a deep passion for it! We know how to work with large scale implementations as we have dealt with some of the largest implementations in New Zealand including Manukau Institute of Technology where we put over 60,000 users onto the Office 365 platforms.

We have created an alumni portal at Wintec that has been nationally and internationally. Wintec needed a better way to effectively manage the large amount data for their Alumni. They needed a system that was easy to manage, would allow Alumni to update their information online, was flexible enough to grow and change the dynamic institute and could deal with a large number of alumni as Wintec had tens of thousands and it continues to grow. The solution needed to have a content managed website as well as a robust solution supporting it. We designed and delivered a solution based on Microsoft Dynamics CRM Online, using its online portal, in less than three months. It is based on the Microsoft Azure computing platform and using Business Mechanix’s own B-Agile implementation methodology. Business Mechanix customized the template portal to fit with Wintec’s current needs and business processes. The final product allows graduates to easily reconnect with Wintec. It allows alumni keep in touch with fellow alumni and further develop their careers though links to Wintec. It also integrated social media sites like Facebook, LinkedIn and Twitter. It enabled alumni to enter and update information online and the data automatically populated into the CRM system which was set up with multiple workflows and triggers. The solution was a hybrid was encompassed 9 different clouds over 5 different countries as well as integrating it with their current systems on premise.

Benefits of the Alumni Portal

  • Bequesting service which is easy to fill out which allows alumni to donate
  • Includes a job board which enables the university to post any jobs that become available to Alumni
  • Alumni members can update their own information online
  • SMS text message can be utilised to reach out to your alumni
  • The system’s automated workflows operate around business processes
  • Social media tools can be incorporated and utilised
  • It is flexible enough to grow and change with your dynamic institute.
  • effectively manages data for Alumni
  • Easy to manage
  • The template portal can be used as is or is can be styled to like look how you want it to
  • Has a discussion board for all alumni to read and participate in